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The Key to Data Security in Law Enforcement and Justice

Law Enforcement and Justice, like most Government bodies, are subject to IT compliance requirements. One of the most prevalent is Criminal Justice Information Services (CJIS) Security Policy. CJIS is the largest division of the FBI, and comprises several departments, including the National Crime Information Center (NCIC), Integrated Automated Fingerprint Identification System (IAFIS) and the National Instant Criminal Background Check System (NICS).

CJIS compliance keeps networks in synchrony when it comes to data security and encryption. It ensures that sensitive criminal justice information is secured and protected. CJIS is one of the main areas to be mindful of when trying to defend against cyberattacks, malware, phishing and other unauthorized access and maintain security and manage risk.  The security policy sets standards for Law Enforcement, Cloud providers, local agencies and corporate networks. Top of mind for many in the industries affected by CJIS are details like what types of data it protects, how CJIS mandates security of data and the importance it has as a whole for the digital world of law enforcement and justice to prevent cyber-attacks.

What types of data does CJIS protect in the justice and law enforcement field?

Criminal justice and law enforcement agencies at the local, state and federal levels regularly access CJIS protected databases that hold information necessary to catch lawbreakers, perform background checks, track criminal activity and view transcriptions from cases. This all falls into the area of Digital Media Evidence (DME). It’s important that this data not fall into the wrong hands — while in many industries the loss of business intelligence can mean a major financial hit, the security of CJIS data could mean the difference between preventing a criminal operation and allowing another to occur.

How does CJIS mandate cybersecurity of this data?

The policies set forth by CJIS cover best practices in wireless networking, remote access, data encryption and multiple-factor authentication.

Within a database, U.S. law enforcement, corporate networks, Cloud providers, service providers, and justice agencies must have encryption products that meet federal standards as set by the National Institute of Standards and Technology (NIST). To remain compliant, all Criminal Justice Information (CJI) must be encrypted while at rest and in transit— such as through Layer 4 encryption across every part of the infrastructure.

How to prepare for and prevent a cyber-attack?

It’s always important as a business to remain agile while remaining secure. One way to ensure preparedness is to participate in a third-party audit process. The audit should review systems, policies and procedures and conclude that your solutions demonstrate the required competencies in managing all aspects of the CJIS security policy.

Two factors to keep in mind are:

  • Maintain your access to criminal justice records with safe data handling practices set forth by the third-party audit.
  • Know where your company would stand if a compliance auditor visited your facility tomorrow.

How do we help you prepare for and prevent a cyber-attack?

VIQ Solutions recently received CJIS ACE Compliance Seal. The comprehensive review included NetScribe, VIQ’s AI-powered, secure Cloud platform for the capture, transcription and delivery of Law Enforcement documentation, and aiAssist, its patent-pending AI-based and market –specific speech-to-text technology. Our multi-layer techniques and designs protects your digital data in many ways.  VIQ Solutions is always leading changes that enhance and refine our security protocols, reinforcing confidentiality standards to always ensure compliance. Contact us today to learn how VIQ Solutions can assist you to securely speed the capture, creation, and management of large volumes of information, preserve the unique value of the spoken word and video image, and deliver meaningful data you can use.